You've been thanking your lucky stars -- not only did you find the man of your dreams, you've also discovered that the rental fee on that gorgeous downtown gallery is a measly $500.00. We don't want to rain on your parade, but it's not time to break out the ticker tape quite yet. The thing is, the location fee for public buildings is often quite reasonable -- it's the rentals, tents, generators, security, portable restrooms and cleanup crews that get you.
So unless you have a fairy godmother who can turn your pumpkin patch into a palace, be prepared to get that checkbook out and start signing. You've picked a daring, original and utterly fabulous location, but you haven't picked a bargain. Read our reception budget information, and we'll help you figure out how to stretch those dollars without compromising your dreams.
The Package
Before you finalize your location, make sure you know what is included. Some public buildings, such as synagogues, have their own banquet tables, caterers and pre-approved staff. They can also offer you a package deal. Galleries tend not to be able to offer much at all -- leaving you responsible for all the rentals. Knowing what's included is vital when planning your location budget.
Maximizing Minimalism
You've picked a building that you suspect will soon be named the world's eighth wonder, so don't cover it up with tons of flowers and over-the-top décor. Minimal décor will keep the focus on your architectural marvel -- and help shave your budget.
Budget Booze
Shh! Our catering friends are going to kill us, but we just can't resist telling you that you'll save a bundle by buying your liquor yourself. You can often order a full bar and bartender directly from a liquor store, at a fraction of the cost. They'll even let you return unopened bottles. So feel free to drink up without getting woozy at the cost.
Place Of Worship
Having your reception in your place of worship is considered a major money saver. If you have a long-standing relationship with your synagogue or church, most likely they'll find a way to work within your budget. But make sure you know what you're signing up for -- the rentals needed to turn your modest place of worship into a bridal ballroom may be prohibitively expensive.
Express Delivery
Often the time for deliveries for public buildings is really tightly scheduled. This may mean expensive fees from your vendors when they realize they have to rearrange their entire day around your location's timetable. See if you can get your venue manager to give you more wiggle room, and watch your vendor's delivery fees drop dramatically.
Hidden Costs
Do you need security? Do you have to use a pre-approved cleanup crew? If you run over, what penalties can you expect? Expect the unexpected when coordinating a wedding at a public building, and make sure you have at least 10% extra padding in your reception budget for last-minute expenses.
Take It Inside
We know you've been obsessed with those amazing roses in the courtyard in front of city hall for years, but take it from us. Keeping your wedding reception inside can mean big savings. You won't have to rent a tent or deal with the hassles of, God forbid, rain contingencies. So have cocktails outside, but keep the main event under that sturdy and waterproof roof.
Shop Around
One of the few budget benefits to hosting a reception in a public building is that the location rental fee is often lower than you might expect. Shop around and find out what the standard fee for your type of building is, and don't be afraid to play one location off against another.
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