Are There "Must-Haves" for an Outdoor Reception?

Because the forces of nature are often unpredictable, outdoor weddings require some special considerations.

Lighting

If the sun will set before your wedding reception ends, be sure you have adequate lighting. String lights along the shrubbery, use candles, and rent lamps. For a large wedding, it's best to leave the design and execution to professionals, as working with electricity is a dangerous task.

Food

When the temperature rises and you’re having a buffet spread, stay away from foods that easily spoil, such as dishes that include mayonnaise. The same goes for your wedding cake. Buttercream frosting could end up melting by the time the cake cutting begins. Instead, ask your designer to use fondant, which is more durable and gives a smooth finish.

Decor

A reception in a garden or near the beach means you’ll need to prepare for nature’s unpredictable elements, such as wind. Try using tablecloths made of heavier material and secure paper place cards and menus by setting them in frames or tying them down with ribbon. If you’re using candles as part of your centerpieces, cover them with glass hurricanes so the breeze won’t extinguish the flame.

Guest Comfort

You want your guests to feel as comfortable as possible. Flying insects can prove annoying and distracting, especially if they're swarming around the food. Usher out pests by lighting citronella candles, which could do double duty as part of your centerpieces. If the weather is especially cold, bring in heat lamps to keep everyone warm. Don't forget to rent portable restrooms so that your guests can spend their time celebrating with you instead of waiting in line all evening.

Backup Plan

If the forecast says there may be even a slight chance of rain, make sure you have an alternative ready, such as a tent. Inform your vendors of the plan so that things will move flawlessly if there are any last-minute changes.