How Do You Select A Hotel For Your Reception?

If you've decided to hold your wedding reception in a hotel ballroom, find the right match by keeping the following things in mind.

Scheduling

Find out how many receptions a day your location holds and whether you'll be hurried out after your allotted time is over. You don't want to be hit with exorbitant fees if your reception runs long. Also, don't forget that you'll need a minimum of two hours to set up, so if there's a lunch scheduled before your dinner reception, make sure you have enough time to get everything perfect before your guests arrive.

Space

Think about your wedding moments -- the first dance, the wedding cake cutting, etc. -- and make sure there's sufficient and appropriate space for them. A room that fits 300 for cocktails will probably not be big enough for a sit-down dinner and dancing.

Catering

It's likely there'll be an in-house caterer or list of preferred caterers you must use, so double check that the kitchen is equipped to prepare any special menu items you may want or need.

Parking

Find out if you can pay for valet and gratuities for your guests ahead of time. And don't forget to check out the parking situation for your vendors -- you might need to pay a parking lot fee.

Decorating

Some hotels have decor restrictions. Find out if you can rearrange furniture to your specifications and ask if they have pictures from previous receptions for inspiring ideas.

Outside Influences

If there's a special vintage wine you want to serve at your reception or you're desperate for a wedding cake that your location's pastry chef doesn't have experience making, you may be able to bring in outside vendors. Check out your location's policies and be sure to find out about any corkage or cake-cutting fees.