What Should Be Included in a Reception Site Contract?

So you’ve found the perfect wedding reception venue -- congratulations! Now it’s time to iron out the details and put it on hold before another bride comes to snatch it up. Before you get too hasty, go over these contract terms.

• Your names and the name of the venue owner/manager
• Date and time of your wedding and/or reception
• Name or description of rented area (specify rooms)
• Rental start and finish times (including setup and cleanup)
• Deposit amount and due date
• Payment balance amount and due date
• Requirements for cancellation by bride and groom (including any fines or deadlines)
• Compensation for cancellation by venue owner/manager (including refunds)
• Any equipment to be provided by venue
• List of rentals should include:
  - Vases and containers
  - Candleholders and candles
  - Lighting
  - Glassware and stemware
  - Plates and chargers
  - Silverware
  - Linens
  - Tables
  - Chairs
  - Serving pieces
  - Portable ovens, stoves, grills, and special accessories
• Any usage restrictions (flash photography, music, catering, alcohol, etc.)
• Any additional services provided (kitchen facilities, bar staff, coat check, etc.)